Add Users to an Academy (ACM Before October 2024)

This article applies to clients with an Academies and Content Marketplace (ACM) license prior to the October 2024 Major Product Release. If you are unsure if this applies to your organization, please contact your CX Representative.

You can add users to a restricted academy from an Academy's setup page. Users cannot be added to a public academy from the Academy's setup page, however, you can share a link to an academy so they can enroll in the academy. 

To Add Users to a Restricted Academy

1. From the Admin View, select Academies from the left navigation menu.
2. Locate the academy you want to add users to.
3. Click the Actions menu () next to the Academy.
4. Click Edit Academy.
   The Setup page displays.
5. From the Privacy Settings section, make sure Restricted is selected. If Public is selected, you will not be able to add users to the academy. To add users to a public academy, you can share a link to the academy with the user.
6. In the Added Employees section, use the Search field to search for a user to add. When you start typing, the list begins to filter to include relevant search results. The user's email appears below their name.
7. Click Add.
8. You can remove a user from the Academy by clicking Remove next to their name.
9. Click Save after adding or removing users.

If an Academy is public, it is available to all users in your company. Public Academies are discoverable in the user view under Explore > Academies. In addition, if an Academy includes a restricted Custom Program, users must be added to the Custom Program to access it. Granting a user access to an Academy will not automatically grant that user access to embedded Custom Programs.

If you have more than 10 people to add to an Academy, or if you need to add people to multiple learning experiences (for example, multiple Custom Programs embedded within an Academy), you can add them in bulk.